Case Study - How to manage Wholesale Inventory

Denver Wholesale Foods is a unique business that plays a vital role in the community. Founded in 2006, the company buys manufacturer closeouts and then markets to discount grocery stores. Retail is the largest market but prisons, church camps, buffets, and catering services are some of the secondary markets that also benefit. Denver Wholesale Foods sells to the many discount groceries in Lancaster County, as well as across the country and is a great example of how to manage wholesale inventory using ERP.

Located: Ephrata, PA

Using EBMS Since: 2006

It’s all about inventory turn...

Denver Wholesale Foods, unlike many of their competitors, keeps product on the property, allowing them to hold items rather than just flipping them. Turnover is lightening fast in the discount food industry which makes efficient inventory management crucial in order to turn a profit.

Warehousing

Because space is limited in the warehouse an employee is specifically tasked with keeping an eye on inventory turnover. A report is generated in EBMS that displays when a product has been sitting for more than two or three months. When that happens, the product is marked down and an automatic email is sent to all customers alerting them of the sale price.

New Product Sales

Every day truckloads of product are photographed and posted on their website. This website is fully integrated with the EBMS sales and inventory tools to provide real time pricing and availability. All new items are automatically placed on a 24-hour new item page where customers can monitor and view in real-time. New products are also emailed out to alert customers. As a result, popular and limited quantity items are bought very quickly. Gary Martin, a buyer at Denver Wholesale, mentioned that sometimes product is bought online almost as soon as he posts it in EBMS.

Receiving Orders

Orders are honored in the sequence they are received to fulfill limited quality item purchases. When a customer buys online a time stamp is recorded on each order in EBMS. After all of an item is sold the product automatically comes off the website to prevent further purchase.

Flexible Inventory Measures

Their competitors may only sell by the pallet, but Denver Wholesale customers have the flexibility of choosing the amount of product they want to purchase. All products sold are opportunity buys, which means that there are different brands, products, and quantities for sale on a daily basis. Denver Wholesale Foods uses EBMS tools to efficiently buy in one measure while selling in multiple other measures - all while maintaining accurate inventory counts.

Picking and Staging Orders

Orders are received by warehouse managers, picked by employees, and finally staged on the docks where they are ready for transfer trucks. This entire process is tracked and managed within EBMS for maximum efficiency.

Inventory Visibility

Because stock is constantly changing, extensive inventory reporting in EBMS is used heavily to search past items, how much it sold for, and what volume sold in specific time periods. At the same time buyers are looking at the dating on each perishable product and how much time is left to expiration. Both purchasing and sales staff use the inventory data and reports available in EBMS constantly. This allows buyers and managers to continue to make informed decisions quickly.

Fulﬁll Orders Eﬃciently

Is slow order fulﬁllment and cumbersome paperwork creating a lag that cripples your company? Accelerate order delivery by automatically generating pick sheets and packing lists, scheduling work orders, processing payments, and starting the shipping process all from one point-of-sale location. Do you sell a large volume of special-order items? Now automatically generate purchase orders, record down payments, track serialized items, and record vendor information immediately at the time of sale.

Denver Wholesale Foods

Relies on a Dependable Inventory System

It’s all about inventory turn...

A Few Favorite EBMS Features

Inventory Stock & Forecasting

Flexible Inventory Measures

eCommerce ERP Integration

Reporting & Data Analysis

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