It is imperative that direct deposit parameters have been entered in your company bank account record prior to creating ACH Transactions. Review the Direct Deposit > Bank Account Settings section for details on entering the payroll bank account settings. Employees must also be configured for direct deposit before continuing with this section. Review the Direct Deposit > Employee Configuration section for more details.
The steps required to process employee payments using the ACH direct deposit method is very similar to printing pay checks. Complete the following steps to process employee payments:
Go to Payroll > Employee Payments to open the following dialog:
Click the Pay Period option and select the current Pay Period.
Click the switch in front of View All to show all the timecards.
Make sure the proper Bank Account is selected.
The Pay Date is the date printed on the paycheck and is the same for all paychecks within a pay period. The Pay Date is set when the Pay Period is created. EBMS allows the user to generate a paycheck for an employee before all other timecards are entered but the check date for both the employee that was paid early and the other employees is the same. Review the Open New Pay Period section for more details.
To select all the timecards for payment hit the Select All button at the bottom of the window. To select each employee timecard individually, click on the timecard with a mouse, which will put a check mark in the first, or Pay column.
Review The Payment Method column. This setting determines if employee payment processing will generate a paycheck or a direct deposit notice for the employee. The Payment Method option will not include Direct Deposit as a payment option unless the Direct Deposits option is enabled within the employee record. Go to Payroll > Employees > Pay tab to enable the direct deposit option for an employee.
Click on the Process Payments button and select Calculate Taxes (Typical) to process taxes and deductions. This step will calculate the taxes and deductions for all the timecards that have been selected. Review the Payroll > Processing Payroll - Advanced > Separate Bonus Pay Periods for more details regarding the Calculate Taxes (Advanced) option.
Click on the Process button and select Process Checks and the following dialog will appear:
Click on the Print Checks step to print pay checks. This option will be disabled if all employees are paid using the direct deposit method. Review the Printing Pay Checks section for more details printing pay checks.
Click on the Process Direct Deposit option to create ACH transactions and print direct deposit vouchers.