Entering Salaried Employee Timecards

A timecard must be created for a salaried employee similarly to an hourly paid employee or the salaried employee will not be issued a paycheck. If you are not familiar with entering timecards, review the Salaried Pay > Entering Employee Time Card Information section before you continue with this section.

Go to Payroll > Time Card Entry and the following window will appear

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If the salary wage total has not been set within the employee window, exit the timecard window and enter the salary information before the timecard information is entered. If the salary rate is changed within the employee window the timecard window must be closed and reopened to reflect the salary change.

Enter the Employee Id and Pay Period information the same way that a regular timecard is entered. Review the Salaried Pay > Entering Salaried Employee Information section for more details about creating a new time card.

The Pay Frequency field will default to the Pay Frequency setting within the Employee > Pay tab. If this setting is changed, the salary total will be calculated to reflect the change.

EXAMPLE: if the pay frequency within the Employee > Pay tab is set to Weekly and the timecard pay frequency is set to BI-Weekly the Salary amount will be doubled on the timecard. If you wish to permanently change the pay frequency for an employee close the timecard window and change within the Employee > Pay tab.

To properly expense the pay wage to the proper general ledger month it is recommended that you create a detail line for each day.

EXAMPLE: If a salaried employee worked Monday through Friday within a weekly pay period, enter a detail line for each day. A weekly timecard would consist of five detail lines if all salary pay consists of one work code. If multiple work codes are used, enter a detail line for each work code within a day.

Each detail line should consist of the following information: