Inventory should be transferred to a job at the time it is removed from inventory and delivered to the job. Transfers are not necessary if the inventory items were purchased for a specific job and the job and job stage were entered into the expense invoice.
Select Inventory Transfer from the Job Costing menu to open the following window:
Enter a Ticket Id or tab to automatically insert the Next Inventory Transfer Ticket. The Next Inventory Transfer Ticket can either be viewed or changed by clicking the Job Costing > Options > General tab. This ticket number is incremented each time the Next Inventory Transfer Ticket number is displayed.
Enter the Date of the transfer. All general ledger transactions generated by this transfer ticket will contain this date.
The Memo entry can be used to describe the transfer or to record miscellaneous information.
The User will default to the user's login name.
Enter the Job ID.
Enter the inventory transfer detail using as many lines as needed.
Enter the Quantity that is needed for a job. The quantity Ordered is recorded in the Count tab of the inventory item.
The Transferred field should be empty if the product is needed on the job but has not been transferred from inventory. Keeping the Transferred field blank has the same effect on the inventory counts as having the shipped value zero within a sales order. The net inventory count is affected only in the Transferred column. The Transferred amount must equal the Quantity before the Inventory Transfer ticket can be processed. A job's committed costs are not affected until the transferred amount is entered; this differs from a P.O., which affects a job's committed costs as soon as it is entered.
Enter the inventory Item that is being transferred. The Description field will be filled from the information entered in Inventory > Inventory Items. An inventory Item must be entered on each line of the ticket. If an inventory Item has been entered with a classification of No Count or Service, a debit and a credit transaction is created using the same inventory variance general ledger code. The general ledger balance is unchanged but the cost is added to the job since the debit transaction contains the Job and Job Stage codes.
The Unit of Measure field is an optional field that identifies the unit of measure being used for this inventory item. Review the Unit of Measure section for more details. If multiple units of measure are not used for inventory items, this field can be removed from the invoice by right clicking on any column title and hiding the Measure column.
Enter the Job Stage that is receiving the inventory. You must include these values for every line of the transfer ticket. A stage must be classified with a source of Other or Inventory to be used within the inventory transfer window. Review the Job Costing > Classifications section for more details.
The Cost amount will be inserted from the perpetual or last cost method depending on the Inventory Method setting within Inventory >Options. The last cost will be used if the inventory item is not set to track counts. This cost can be changed to reflect the cost the user wishes to apply to the job.
Select Process > Process from the Inventory Transfer menu to transfer the contents from inventory to a job. The costs will not be posted to a job until the ticket is processed. Review the Inventory Items and Direct Job Costs section for details on the transactions created from this process.
Select File > Save (Ctrl + S) from the Inventory Transfer menu to save the transaction details without processing the ticket. The inventory count is not decreased until the ticket is processed.
Select File > New or press the Ctrl + N keys to create a new inventory transfer ticket.
Select File > Close to exit the window or press the Esc key.