The Open Year utility should be activated during the last month of the current year to prepare EBMS to process transactions with dates within the New Year. A new year must be opened before any transactions can be processed containing a date within the New Year. EBMS allows two years to be open simultaneously for transactions. Therefore, the past year (Example: 2001) must be closed before a new year (Example: 2003) is opened. For more year end information, select General ledger > Year End Information from the main EBMS menu.
NOTE: When you open a new year, the last year of the two available years will be totally closed from any more entries. You will not be able to reopen it. It is not recommended that a year be opened more than one month in advance.
To Open a New Year
Go to the General Ledger > Fiscal Year Controls.
Click on the New Year button.
Make sure that the number of other users logged onto the system is zero. If this number is any other value, have all computers that contain the EBMS software shut down and then restart and log into a single machine to complete this process. Click Yes to continue.
The dialog shown above will show if Profit Centers are activated within EBMS. Click Yes to copy or No to wait to copy the information to a future time. Review the Departments and Cost Centers section of this manual for more details on Profit Centers.
The process time to open a new year will vary based on the amount of data within EBMS. Please contact your Eagle Solutions support person if any error or warning messages appear during this process.