Manufacturing and Kitting

The optional Manufacturing Module of EBMS is used primarily to manufacture products or create assemblies to distribute or sell. The amount of inventory items are increased using the manufacturing process rather than by purchasing items through an expense invoice. This module should be used in the following situations:

The manufacturing process within EBMS can be accomplished using 3 different methods:

A simple manufacturing process can be used if the costs are derived solely by a predetermined list of raw materials and fixed labor costs entered in the inventory component list.
A more complex method can be used to create finished goods if materials consumed list is not consistent. This approach to manufacturing should be used if the materials consumed are scanned or entered into EBMS at the time they are removed from inventory.
The combination of the Job Costing and the Manufacturing modules should be used to track a more varied source of actual costs. This EBMS tool can be used to record and analyze the costs of a specific item, batch of products, or a specific line of products. The job costing combination must be used if some of the costs are derived from expense invoices and payroll timecards.

The Manufacturing Module loses much of its usefulness if the user does not maintain perpetual inventory and track the total count of inventory items in stock.

The manufacturing process is done in batches. The user is required to enter the list of items that were manufactured as well as the date and other information. If the user enters information in the Manufacturing window and does not process the batch, the inventory counts are affected in much the same way as entering items in a sales or purchase order and not processing the order into an invoice. View more detail

MTO MANUFACTURING
The Made-to-Order (MTO) option within EBMS gives the user the convenience of combining the 2 step process of manufacturing and Sales into a single step.

The Manufacturing process should be used if a batch of products are made for stock or done ahead of the sale. The MTO process is ideal when items are manufactured individually based on a sales order. This process is ideal for customer furniture, sheds, equipment, or other items that are custom built based on the options selected within the sales order.

Serialized Items are often used within a Made-To-Order (MTO) environment so that individual records are created for each item. An inventory item classified as Serialized Items is useful for a wide variety of items that may not contain a specific serial number but need to be tracked after the sale. Manufactured equipment, storage sheds, or other items can be uniquely identified using a code or number generated during manufacturing for warranty purposes or other future repairs or changes.

INVENTORY
EBMS includes a comprehensive Inventory Management System. Managing inventory is a very important part of managing a profitable company. Managing pricing, tracking parts, and cataloging options is especially important for a sales, manufacturing, distribution, or service company. Associating the items sold to the purchase invoice is often necessary to properly process warranties or to meet mandatory reporting requires. The Inventory Module includes the tools and data required to properly purchase, sale, and management a large number of inventory items.

The inventory module can be used for a number of additional functions besides inventory tracking. The following list is a summary of the available functions and links to documentation for each function:

Tracking counts of each item to manage stock and sales orders.
EBMS has many features to assist in accurately managing the count of each inventory item. This feature to track the exact stock count may be needed for some items but not for others. If you wish to track the stock count of at least some inventory items, continue with this section. If not, you can skip this entire section. An item must be classified as a Track Count item to maintain a current count of the items on hand.
Record the number of items that have been purchased or sold within each month or year.
Includes a variety of purchasing tools such as purchase history, last cost, vendor purchase information, and a purchasing window. The purchasing windows can be used to create POs from a list of available items from a vendor.
Inventory item pricing. The system allows a number of different price levels for each inventory item.
Attach a number of components or accessories to individual inventory items.
Display open purchase orders or unprocessed sales orders that contain each item.
Allow for quantity conversions between different units of measure.
Use as a convenient way to invoice and record service labor or other services.
To facilitate Point of Sale UPC or other bar code uses.
To automate Made-to-Order (MTO) processes.
Manufacture or assemble kits or assemblies.
Track or manufacture serialized items for warranty or service tracking.
Manage special orders or lots with specific details or dates.
Tracking inventory counts in multiple locations.
Creating or updating inventory information with EBMS from an electronic product catalog distributed by a vendor.
Create and maintain an online product catalog that contains detailed product information updated from EBMS, shopping cart for the customer to place orders, and inventory management options for an online store or e-commerce web-site.

COMPONENTS
A Component list is used to define a standard list of materials used to manufacture a product. The component list may consist of other inventory items or may contain non-inventory items such as raw materials or labor. The predefined component list is an optional entry but can save a considerable amount of time if the materials used for the manufactured goods are consistent. View more detail

JOB COSTING
The Job Costing module of EBMS is used to analyze individual construction, manufacturing, or other types of jobs. This powerful tool is used by a manager that makes decisions based on the profitability of individual projects or jobs. Actual costs are compared to budgeted or estimated costs. These costs may include cost of materials, payroll costs, subcontractor billings, and miscellaneous costs. A job can be divided into stages so the user can properly analyze a portion of the job. For example, a building contractor may create a job for each building or project. The project may be divided into stages such as site work, foundation, framing, roof, electrical, plumbing, finishing, etc. The contractor may associate a job with the costs within a PO or vendor invoice as well as associate a job or jobs within an employee's timecard to allocate labor expenses.

Each job contains a variety of job related information such as contact information, dates, status settings, site information and type of job. Each job may contain one or many different stages. Each stage contains budget totals, actual costs, committed costs, and overhead costs. Job retainage may be calculated and processed for each sales invoice as well as recording vendor retainage for the user's subcontractors. The EBMS Job Costing module allows custom tailored information to meet the needs of a building contractor or a manufacturing company.

A stock manufacturing job is a job that includes inventory, labor, and general A/P expenses but is not billed directly to a customer. The value of the finished goods created using the manufacturing window is the only "revenue" for the job. Do not use the instructions within this section to create a job that is billed directly to a customer. A made-to-order (MTO) or time-and-materials (T&M) job should be created and processed in a similar manner as any contract or T&M job. View more detail